Around 400 employees. Applications, contracts and certificates, year after year. Festzelt OS accompanies the path into the team and takes on the recurring work in between.
The next season begins long before the first guest.
From the first application to the complete personnel file: we follow Lena as an example on her way into the tent team.
01 / APPLICATION
The first step? Right at your tent.
New and returning staff apply for the coming season in your own employee portal. Their details arrive centrally in the staff tool — the beginning of a continuous personnel file.
MitarbeiterportalOktoberfest 2027
IHR FESTZELT
Dein Platz in unserem Team.
Bewirb dich für die nächste Wiesn.
VornameLena
NachnameMuster
Ich bewerbe mich alsFestzelt-Kellner*in ⌄
E-Maillena@example.com
Bewerbung einreichen →
02 / SELECTION
You decide who joins the team.
Tent management reviews the applications, selects suitable people and accepts them. Job type, event and team give every person their place in the organisation. With a personal invitation the employee sets up their portal access and checks their contact details.
PersonenOktoberfest 2027
Bewerbungen
Oktoberfest
Name
Jobtyp
Status
Lena Muster
Festzelt-Kellner*in
Neu
Paul Beispiel
Koch*in
In Prüfung
Mia Muster
Security
In Prüfung
LM
Lena MusterBewerbung · Festzelt-Kellner*in
Absagen✓ Bewerbung annehmen
EINLADUNG PER E-MAIL
Herzlich willkommen, Lena Muster.
Willkommen im Team unseres Festzelts. In deinem Mitarbeiterportal prüfst du deine Kontaktdaten, lädst Unterlagen hoch und unterschreibst deinen Arbeitsvertrag.
Zum persönlichen Mitarbeiterportal →
Passwort festlegen · Kontaktdaten prüfen
03 / CONTRACTS
An acceptance becomes an employment contract.
Using the matching templates, the system creates employment contracts from the personnel data already on file. The documents are ready for online signature — without gathering the same details all over again.
Verträge & DokumenteOktoberfest 2027
VERTRAGSVORLAGEArbeitsvertrag Festlöhner ⌄
Personaldaten aus Lenas Bewerbung übernehmen.
IHR FESTZELT · PERSONAL
Arbeitsvertrag
zwischen dem Festzelt und
Lena Muster
Tätigkeit
Festzelt-Kellner*in
Veranstaltung
Oktoberfest 2027
L. Muster
Online unterschrieben
04 / CERTIFICATES
Whatever is still needed has its fixed place.
The required documents are assembled and requested to suit each person: holiday certificates, for example, or work visas and further proof of employment where needed. Employees submit them in their portal.
MitarbeiterportalOktoberfest 2027
Hallo Lena.
LM
Hier findest du deinen Vertrag und die Unterlagen für deinen Einstieg.
Meine UnterlagenMeine Daten
ArbeitsvertragUnterschrieben
UrlaubsbescheinigungNoch offen
Weitere erforderliche NachweiseNach Anforderung
Urlaubsbescheinigung hochladenDokument auswählen
05 / AUTOMATIC REMINDERS
The chasing is handled by the system.
If a document is still missing, the staff tool reminds the employee to submit it in good time. Tent management keeps the overview without chasing every open request individually.
Automatische ErinnerungOktoberfest 2027
Anlena@example.com
BetreffEine Unterlage fehlt noch für deinen Start
IHR FESTZELT · Personal
Fast alles da, liebe Lena.
Dein Arbeitsvertrag ist unterschrieben. Bitte reiche noch deine Urlaubsbescheinigung bis zum vereinbarten Termin ein.
Unterlage im Mitarbeiterportal einreichen
Vielen Dank! Deine Festleitung
↻ Offene Unterlage erkannt · Erinnerung versendet
06 / READY TO START
Everything complete. The season can begin.
In the end the signed contract and all required certificates sit together in the system. An application has become an employee who starts their first day prepared.
PersonalakteOktoberfest 2027
LM
Lena Muster
Festzelt-Kellner*in · Team Service A
✓
Bereit für den ersten Tag.
Vertrag unterschrieben. Erforderliche Unterlagen vollständig.
ArbeitsvertragUnterschrieben
UrlaubsbescheinigungVorhanden
Angeforderte NachweiseVollständig
Eine Personalakte. Alles an einem Ort.
FOR THE WHOLE WORKFORCE
Less chasing. More time for your team.
One clear process for around 400 employees — and for every new season.
Build your tent team for the season.
The staffing tool brings applications and employee data together. Tent management decides who joins the team.
How do new and returning employees apply to our tent?
New and returning employees apply for the next season through your tent’s employee portal. Job listings and custom application forms support the process. Their details are collected in the staffing tool as the basis for further processing.
Can we organise applicants by role, event and team?
Yes. People are assigned a job type, event and team in the staffing tool. Your team reviews applications and organises applicant communication and interviews. Once accepted, employees receive a personal invitation to the portal.
From acceptance to the required documents.
Existing employee data is used in contract documents. The employee portal brings signatures and supporting records together.
How are employment contracts for seasonal staff created and signed?
The system generates employment contracts using stored employee data and templates for each role. Documents are provided electronically. Employees can sign online, while your team tracks completed contracts.
Which supporting documents can employees upload to the portal?
Required documents are requested according to each person’s needs, such as holiday certificates or, where necessary, work visas and other employment records. Employees submit them through their portal, which also provides contracts, payslips and other available documents.
See who is ready for day one.
Document status tracking and automatic reminders support your team in preparing for the season.
Does the staffing software automatically remind employees about missing documents?
Yes. If requested documents are missing, the staffing tool sends automatic reminders. Your team can see document status and identify outstanding records without following up each request individually.
How does tent management see whether an employee is ready to start?
The signed employment contract and required supporting records are kept together in the employee file. The status shows whether documents are complete or requirements are still outstanding, helping management track readiness for the first day.
STAFF MANAGEMENT FOR FESTIVAL TENTS